The main Faculty and Staff page is a member pool whose members can be part of any faculty or staff mailing list. Member data may be edited. Edited data will override campus data. Grad and Undergrad students should not be added to the Faculty and Staff member pool.

The top of the member pool page displays differences between local data and campus data. There is also a color key to show different status in the member table.

Grad and Undergrad students should never be added to the Faculty and Staff member pool. Several filters are in place to attempt to prevent this, but there is no reliable way to exclude all students as some may also be employees.

The member pool is a list of all People that have been manually added for membership in a Faculty or Staff mailing list. When new members are added they are checked against the campus LDAP to see if they are an employee and if their UCInetID is valid. Students should not be added to the Faculty and Staff member pool.

Status Messages are displayed at the top of the main Faculty and Staff page. The Status Messages show the difference between Department, HR Status, and Employee Class, in our local data versus Campus Data. Most Status Messages contain a link to edit the mentioned Faculty or Staff member.

Status Messages also show if a Faculty or Staff member is missing in Campus data. A missing member usually means the UCInetID is no longer active. Inactive UCInetIDs will not receive email even if they are a current list member.

The color key defines the colors used to highlight certain cells in the Faculty and Staff member pool. Cells will be highlighted if any of the following is true:

• Manually Excluded - this member has been manually excluded from all lists managed by this application
• No Campus Data - no campus data found for this pool member, they will not receive emails
• No Room Found - local data does not have a room specified for this pool member
• Data Override - local data differs from campus data for the following; First, Middle, or Last Name, Title, Room, Email, and Phone
• Non List Member - a Faculty or Staff in the member pool that is not on any mailing list

If no room is found, that member will not be included in any of the building specific mailing lists.

There are three options to managing a faculty or staff member:

• Add a valid employee's UCInetID to the member pool
• Edit member details and add them to specific lists
• Delete a Faculty or Staff member from the pool

Pool Members may be added to any mailing list managed by this application. If a member is deleted they will be removed from all lists before deletion.