When first loading the ICS Key Management Website users will be taken to a log in screen. Once logged in there are two functions available; requesting a key (or multiple keys), and reporting a found key.

There are several steps to the key request process:

• Select a School or Department
• Enter the UCInetID of whom to issue the key
• Select the User Type
• Enter the UCInetID of the supervisor of whom to issue the key
• Explain the need for the key request
• Select the requested key or keys

Submit the form after all the information is set

After following the link to request a key, a drop down list of Schools and Departments is presented. Select a unit to request a key from and click the 'Submit' button to proceed. A form will then be displayed.

Enter all or part of the UCInetID for the person the key will be issued to and click the search button. This will bring up a menu of valid UCInetIDs. Click the '+' to select a UCInetID from the list.

Select the affiliation of the person the key or keys will be issued to. The available selections cover Faculty, Staff, Students, and assorted Visitor types.

Enter the UCInetID of the supervisor who will be asked to approve the key request. Click the search button, and a window will pop up. Click the '+' next to the UCInetID to select it. The supervisor will be contacted via email and asked to approve the request once the completed form is submitted.

Generally only Faculty, Staff, and Grad students are given keys. It is rare for undergrads to request them. The explanation text box is used to enter a brief message explaining the need for the requested keys. For Staff and Faculty it can be as simple as “I need a key to my office.” Undergrads, or other special cases, may require a more detailed explanation.

Most keys used on campus have two numbers on them. Either number may be entered into the text box. Contact information will be returned for the administrator responsible for the key. Please contact them and let them know a lost key has been found.

Clicking the Logout options will sign the user out of the system and return the user to the login screen.