SocSci Computing Services Help Pages

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[[tam:start|TA Matching Overview]] | [[tam:users|Users]]
====== Grad Students ======
Grad Students are one of the three types of [[tam:users|users]] who can access the TA Matching web site. 

Any person in the **Grad Student List** can take the [[tam:surveys|TA Preferences survey]].

Clicking the **Grad Students** link in the **Users** sub-section of the Admin area will show the current Grad Student List. The **Add Grad Student Manually** link is used to add new Grad Students by UCInetID. The **Import Grad Student Data from from the Registrar** link will import most of the Grad Students for the current quarter, for the associated school, into the Grad Student list. The **Filter Grad Student UCInetIDs** link is used to create a list of UCInetIDs not in the current Grad Student List.

====== Add Grad Student Manually ======
Any person with a valid UCInetID can be added as a Grad Student. The steps to add a new Grad Student are listed here:
  - Enter a valid UCInetID
  - Edit the First, Middle, and Last Name (optional)
  - Edit the Student ID (If no Student ID is found one must be entered)
  - Select a Degree Code
  - click the **Add Grad Student** button to add them to the Grad Student List 


====== Import Grad Student Data from from the Registrar ======
The **Import Grad Student Data from from the Registrar** link displays a page with an **Import** button. Clicking the **Import** button will get any currently active Grad Student from the registrar data and Add them to the Grad Student List. Any Grad Students already in the Grad Student List will not be imported again. The import may be run multiple times as the new quarter nears and more students are marked as //Active//


**Note:** Active Grad Students may not include all Grad Students for the coming quarter, some may need to be added manually.


====== Filter Grad Student UCInetIDs ======
The **Filter Grad Student UCInetIDs** link will generate a list of UCInetIDs not found in the Grad Student List.

Begin by entering a comma separated list of UCInetIDs into the text area.

When you click the **Filter** button all the UCInetIDs will be checked. First they will be verified as a valid UCInetID. Then they will be compared against UCInetIDs in the Grad Student List. Any UCInetIDs not in the Grad Student List will remain in the text area. Invalid UCInetIDs will be removed and a warning will be displayed.

This feature is useful to compare a list of UCInetIDs with the current Grad Student List.
====== Edit ======
The **Edit** link in the Grad Student List will allow changes to an individual Grad Student. A Grad Student can be Excluded or Deleted. Comments can also be added, usually to explain why the student is excluded.
===== Delete =====
If a Grad Student is assigned to TA a course, they can not be deleted from the Grad Student List. If the Grad Student is not assigned to TA a course, the **Delete Grad** button will remove the Grad Student from the Grad Student List. 

**Note:** There is a confirm step to delete a Grad Student after the **Delete Grad** button is clicked.
===== Exclude =====
If the **Exclude** box is checked, the Grad Student will not be included in the automated matching. When the **Exclude** box is checked or unchecked, the **Update** button must be clicked to apply the change.
===== Comment =====
Comments can be added or edited. If a comment is added or modified, the **Update** button must be clicked to apply any changes.
===== Update =====
The **Update** button must be clicked to apply any changes on the **Edit** page.