Differences

This shows you the differences between two versions of the page.

--- people:update [2023/07/11 22:24] – [Update Lists] dfiorell
+++ people:update [2024/09/06 00:30] (current) – [Gradstudents] dfiorell
@@ Line 2: / Line 2: @@
 ====== Update Lists ======
-All mailing lists managed by this application are automatically updated once per day before 8am. If any information is changed, a manual update can be run using the **Update Lists** link.
 ===== Summary =====
+All mailing lists managed by this application are automatically updated once per day before 8am. If any information is changed, a manual update can be run using the **Update Lists** link. Updating lists will check all members against the campus LDAP. It may take up to 30 seconds to check all members, so please be patient when manually updating lists.
+===== All ======
+Selecting this option will update all mailing lists managed by this application, including non-student, gradstudents, and ugrad mailing lists.
+===== Non-Student =====
+The non-student mailing lists should be updated if any of the following is true:
+  * A non-student member's building has changed
+  * A non-student member's email has changed
+  * A non-student member's list membership has changed
+If the non-student lists are not manually updated after these changes, any changes will be applied the next morning when the automatic update occurs.
+===== Gradstudents =====
+The Gradstudents mailing lists should be updated if any of the following is true:
+  * A grad student is added or removed from the [[people:override|Override List]]
+  * A non-student member is added or removed from the 'gradstudents' or a 'gradstudents-<department>' list
+  * A non-student member's email changes and they are on a grad student list
+If the grad student lists are not manually updated, any changes will be applied the next morning when the automatic update occurs.
+===== Ugrad =====
+The ugrad mailing lists should be updated if any of the following is true:
+  * A non-student member is added or removed from a 'ugrad-<degree>' list
+  * A non-student member's email changes and they are on a ugrad list
+If the ugrad lists are not manually updated, any changes will be applied the next morning when the automatic update occurs.