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ics:keydb:user

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ics:keydb:user [2021/03/03 21:13] – [I Found a Key] dfiorellics:keydb:user [2021/03/08 20:47] (current) – dfiorell
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-[[ics:keydb|ICS Key Management System]] +====== ICS Key Management System ====== 
- +When first loading the [[https://keys.ics.uci.edu/|ICS Key Management Website]] users will be taken to a log in screen. Once logged in there are two functions available; [[ics:keydb:user#request_key_s|requesting a key (or multiple keys)]], and [[ics:keydb:user#i_found_a_key_identify_a_key|reporting a found key]].
-====== User Documentation ====== +
-When first loading the [[https://keys.ics.uci.edu/|ICS Key Management Website]] users will be taken to a log in screen. Once logged in there are two functions available; [[ics:keydb:user#request_key_s|requesting a key (or multiple keys)]], and [[ics:keydb:user#i_found_a_key|reporting a found key]].+
  
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   * [[ics:keydb:user#enter_supervisor|Enter the UCInetID of the supervisor of whom to issue the key]]   * [[ics:keydb:user#enter_supervisor|Enter the UCInetID of the supervisor of whom to issue the key]]
   * [[ics:keydb:user#explain_request|Explain the need for the key request]]   * [[ics:keydb:user#explain_request|Explain the need for the key request]]
 +  * [[ics:keydb:user#accept_policy|Accept the Key Policy]]
   * [[ics:keydb:user#select_keys|Select the requested key or keys]]   * [[ics:keydb:user#select_keys|Select the requested key or keys]]
  
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 ==== Select a Unit ==== ==== Select a Unit ====
 After following the link to request a key, a drop down list of Schools and Departments is presented. Select a unit to request a key from and click the 'Submit' button to proceed. A form will then be displayed. After following the link to request a key, a drop down list of Schools and Departments is presented. Select a unit to request a key from and click the 'Submit' button to proceed. A form will then be displayed.
 +
 ==== Enter UCInetID ==== ==== Enter UCInetID ====
 Enter all or part of the UCInetID for the person the key will be issued to and click the search button. This will bring up a menu of valid UCInetIDs. Click the '+' to select a UCInetID from the list. Enter all or part of the UCInetID for the person the key will be issued to and click the search button. This will bring up a menu of valid UCInetIDs. Click the '+' to select a UCInetID from the list.
 +
 ==== Select user type ==== ==== Select user type ====
 Select the affiliation of the person the key or keys will be issued to. The available selections cover Faculty, Staff, Students, and assorted Visitor types.  Select the affiliation of the person the key or keys will be issued to. The available selections cover Faculty, Staff, Students, and assorted Visitor types. 
 +
 ==== Enter Supervisor ==== ==== Enter Supervisor ====
 Enter the UCInetID of the supervisor who will be asked to approve the key request. Click the search button, and a window will pop up. Click the '+' next to the UCInetID to select it. The supervisor will be contacted via email and asked to approve the request once the completed form is submitted. Enter the UCInetID of the supervisor who will be asked to approve the key request. Click the search button, and a window will pop up. Click the '+' next to the UCInetID to select it. The supervisor will be contacted via email and asked to approve the request once the completed form is submitted.
 +
 ==== Explain Request ==== ==== Explain Request ====
 Generally only Faculty, Staff, and Grad students are given keys. It is rare for undergrads to request them. The explanation text box is used to enter a brief message explaining the need for the requested keys. For Staff and Faculty it can be as simple as "I need a key to my office." Undergrads, or other special cases, may require a more detailed explanation. Generally only Faculty, Staff, and Grad students are given keys. It is rare for undergrads to request them. The explanation text box is used to enter a brief message explaining the need for the requested keys. For Staff and Faculty it can be as simple as "I need a key to my office." Undergrads, or other special cases, may require a more detailed explanation.
 +
 +==== Accept Policy ====
 +If a key policy exists for the unit, it will be displayed below the explanation text box. Please read the Key policy and check the box below to accept. If there is no policy displayed, feel free to leave the checkbox unchecked. 
 +
 ==== Select Keys ==== ==== Select Keys ====
 There is a key selection box at the bottom sorted by building and room number. By default 10 entries are shown at a time. Keys can be sorted by entering all or part of a building name or room number in the filter boxes below the key list. Multiple keys may be requested by clicking the '+' next to each desired key. Requested keys will appear at the bottom of the form. There is a key selection box at the bottom sorted by building and room number. By default 10 entries are shown at a time. Keys can be sorted by entering all or part of a building name or room number in the filter boxes below the key list. Multiple keys may be requested by clicking the '+' next to each desired key. Requested keys will appear at the bottom of the form.
ics/keydb/user.1614806003.txt.gz · Last modified: 2021/03/03 21:13 by dfiorell